Tag: classification of business

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Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

The functions of a secretary depend on ______ . 

  1. the nature of organisation

  2. the status of secretary

  3. the value of investment

  4. the number of share holders
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

The function of secretary depend on the nature of the organisation, different organisations have different works and requirements which changes the functions of a secretary.

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

The quality of a secretary which enables him to adjust to varying situation is qualities of head.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

A company secretary is a representative of the company to the outside world. The main qualities of a secretary that helps them to adjust and adapt to the varying situation of the business environment is the quality to learn from continuous efforts which are also known as qualities of head. 

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

The functions of a personal secretary depend on the nature of work of his master.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

True , a personal secretary is an administrative assistance who is hired to reduce the burden of the employer . The job of the secretary is to do clerical , administrative and management work for the employer . The functions of a personal secretary clearly depends upon the type of work and the functioning of the employer as personal secretary is suppose to do the daily functions on the behalf of the employer . A personal secretary is supposed to do the management of the schedules of the employer arrangement of the meetings , client coordination etc .

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business
At the end of every year all directors retire.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
B Correct answer
Explanation

False , A company's Article of Association may provide that one-third of the directors must retire by rotation at each annual general meeting. If two or more persons were originally appointed on the same day , those to retire should be between them or determined by lot.

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

State  the following statement is True of False:

The first auditor is appointed by the shareholders of the company.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
B Correct answer
Explanation

According to the Company Act , 2013 , the first auditor is appointed by the shareholders of the company at the time of commencement . 

Auditor is a person appointed by the company to execute audit. auditing is done by the auditor to check the accuracy of the accounts .  The first auditor is appointed by shareholders.

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

State the following statement is True or False.

Annual Report is prepared by members.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
B Correct answer
Explanation

This statement is False because of the following reasons : 

(i) The Board of Director is the authority who convene this meeting. 
(ii) This authority is delegated to the secretary in Board Meeting.
(iii) The secretary has to ensure the preparation of annual report and annual accounts. 
(iv) These reports and financial statement need to be approved by the board and the auditors.
(v) The secretary presents the Annual Accounts to the directors for approval and obtains signature. 
(vi) He also sends Annual Accounts to the auditor for audit.
(vii) The secretary then drafts the Directors' Report. This report presents the performance of the company during the year.
Hence, it is the secretary and not the members who prepare annual report.

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

State the following statement is True or False.

The Secretary of the meeting has to draft the minutes of the meeting.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

This statement is True because of the following reasons : 

(i) Minutes are brief summary of the business transacted at a meeting.
(ii) A secretary has to make entries in the minutes book within 30 days of every meeting.
(iii) The minutes of general meetings and board meetings must be recorded within 30 days of such meeting.
(iv) The secretary should show the minutes to the chairman immediately after drafting and get them approved from the chairman.
(v) Minutes cannot be altered once approved and signed by the chairman.
(vi) The secretary should draft the minutes after going through the agenda and the notes taken down by him during the course of the meeting.
(vii) Minutes should be complete in all respects i.e. all resolutions and decisions taken must be incorporated in the minutes.
(viii) Minutes should be divided into suitable paragraphs.
(ix) Minutes should be drafted in an affirmative manner.
(x) Hence, the secretary of the meeting has to draft the minutes of the meeting.

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

State the following statement is True or False.
The Annual  General Meeting is held every year.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

The Extraordinary General Meeting is held every year. It is meeting which other than company's annual meeting that regularly occurs among a company's shareholders , executives and any other members.

This meeting is usually of short notice and deals with an urgent matter , often concerning company's management . Thus extraordinary general meeting is held every year.

Multiple choice elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

State the following statement is True or False.

A notice of meeting must be sent to all members in case of General Meeting.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

This statements is True because of the following reason:

(i) The Board of Director is the authority  who convene this meeting and delegate the authority to the secretary.
(ii) Atleast 21 days advance notice from the date the meeting must be given to all the member at their registered addresses.
(iii) The notice,admit card,etc. atleast 21 days before the date of holding of such meeting.