Tag: business office - meaning, importance, functions and departments

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Questions Related to business office - meaning, importance, functions and departments

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

________ stage is concerned with the possible use of filing and indexing system.

  1. Creation

  2. Utilization

  3. Storage

  4. Retrieval
Reveal answer Fill a bubble to check yourself
C Correct answer
Explanation

The storage stage of the record life cycle involves organizing records, which includes the application of filing and indexing systems for efficient future retrieval.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

Duplicators are machines that produce substantial number of copies from a master copy.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

Duplicators are specifically designed to create multiple copies of a document from a single master copy, which is a standard definition in office management.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

Record maintenance is required because _____.

  1. it helps develop efficient procedures for each stage of the cycle

  2. it reduces cost in each stage of the record cycle

  3. it eliminates needless storage of duplicate records

  4. all of the above
Reveal answer Fill a bubble to check yourself
D Correct answer
Explanation

Record maintenance is essential for efficiency, cost reduction, and preventing the accumulation of unnecessary or duplicate files, making all listed reasons valid.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

______ stage is also called as destruction stage.

  1. Retrieval

  2. Storage

  3. Utilization

  4. Disposition
Reveal answer Fill a bubble to check yourself
D Correct answer
Explanation

The disposition stage in the record life cycle refers to the final action taken on records, which includes destruction or permanent archiving.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

Which of the following is/are the advantage(s) of the adding machine?

  1. It quickens the process of calculation.

  2. It relieves the monotony of the clerk.

  3. It facilitates checking and cross checking of calculations.

  4. All of the above
Reveal answer Fill a bubble to check yourself
D Correct answer
Explanation

Adding machines improve speed, reduce manual errors, and decrease the mental fatigue associated with repetitive manual calculations.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

Calculating machines may be key-driven, rotary or electronic.

  1. True

  2. False
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

Calculating machines are historically categorized by their mechanism of operation, including key-driven, rotary, and later electronic models.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

_______ is a communication instrument that produces sound at a distance by means of electricity.

  1. Internet

  2. Telephone

  3. Fax

  4. Computer
Reveal answer Fill a bubble to check yourself
B Correct answer
Explanation

The telephone is the classic communication instrument designed to transmit sound over distances using electrical signals.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

The broad category(ies) of equipment used in an office is/are ____.

  1. computers, laptops and printers

  2. accounting and calculating machines

  3. communication devices

  4. all of the above
Reveal answer Fill a bubble to check yourself
D Correct answer
Explanation

Office equipment encompasses a wide range of tools including computing devices, accounting machines, and various communication tools.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

________ allows group of people and individual in different locations to hold interactive meeting.

  1. Video Conferencing

  2. Fax

  3. Email

  4. Mail
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

Video conferencing technology enables real-time visual and audio interaction between individuals or groups in different geographical locations.

Multiple choice record management and office equipment business office - meaning, importance, functions and departments office management business organisation business studies office circulars concept of office management

Adding machines usually contain a roll of paper called _____ on which the figures are typed.

  1. tally-roll

  2. paper-roll

  3. typing-roll

  4. accounting-roll
Reveal answer Fill a bubble to check yourself
A Correct answer
Explanation

In traditional adding machines, the paper strip used to record and print the calculated figures is commonly referred to as a tally roll.