Commercial Documents in Trade and Account Sales

A proforma invoice is a preliminary bill sent to buyers in advance of a shipment or delivery of goods. It serves as a quotation, helps in tax estimation, and outlines the price of goods sent on approval.

A delivery challan is a document that accompanies a shipment of goods, detailing the type and quantity of items being delivered, but it is not a formal invoice for payment.

A credit note is issued by a seller to a buyer to reduce the amount the buyer owes, typically used when there has been an overcharge or goods have been returned.

An abridged or estimated invoice sent by a seller to a buyer in advance of a shipment or delivery of goods. It notes the kind and quantity of goods, their value, and other important information such as weight and transportation charges. Proforma invoices are commonly used as preliminary invoices with a quotation, or for customs purposes in import. They differ from a normal invoice in not being a demand or request for payment.

Credit note is a document that informs the receiver that the receiver's account is credited by the sender with the amount specified on the note.

A credit note is a document issued by a seller to a buyer to notify them that their account is being credited for the value of goods returned. A debit note is issued by the buyer to the seller for the same purpose.

A credit note is a document issued by seller of goods to customers who return goods which can be offset in future purchase.

An invoice, bill or tab is a commercial document issued by a seller to a buyer, relating to a sale transaction and indicating the products, quantities, and agreed prices for products or services the seller had provided the buyer. Payment terms are usually stated on the invoice.

A statement of account is a detailed report of the contents of an account. An example is a statement sent to a customer, showing billings to and payments from the customer during a specific time period, resulting in an ending balance. 

A correspondent bank is a bank that provides services on behalf of another, equal or unequal, financial institution. It can facilitate wire transfers, conduct business transactions, accept deposits, and gather documents on behalf of another financial institution.

Written notification of the pending amounts, meant to prod past-due customers to make a payment. Collection letters are sent usually one after another, with the tone and language getting more direct with each successive letter, until at least some payment is received. Also called dunning letter.

A new customer is an entity (a person, business, or other organization) that has not previously purchased one's goods or services, but has now made a purchase of those goods or services. .Until that point, they are a potential customer or a prospective customer.

A credit note or credit memorandum is a commercial document issued by a seller to a buyer. Credit notes act as a Source document for the Sales return journal. In other words the credit note is evidence of the reduction in sales.

Errors and omissions excepted is a phrase used in an attempt to reduce legal liability for potentially incorrect or incomplete information supplied in a contractually related document such as a quotation or specification.

A proforma invoice is a document sent to a buyer in certain circumstances - usually before all invoice details An abridged or estimated invoice sent by a seller to a buyer in advance of a shipment or delivery of goods. 

A debit note or debit memorandum is a commercial document issued by a buyer to a seller as a means of formally requesting a credit note. Debit note acts as the Source document to the Purchase returns journal. In other words it is an evidence for the occurrence of a reduction in expenses.

A proforma invoice is a document sent to a buyer in certain circumstances - usually before all invoice details are known.

A Delivery Challan is created in situations where goods are being transported from one place to another which may or may not result in sales. Example: Transfer of goods from the Head Office to its branches. Delivery Challans are sent along with the shipment of goods.

A stop payment is an order by a customer of a financial institution or to a money order issuer to refuse to pay a check or draft drawn on the customer's account, and to return the draft to the depositor unpaid. 

Goods and Services Tax is an indirect tax levied in India on the supply of goods and services. GST is levied at every step in the production process, but is meant to be refunded to all parties in the various stages of production other than the final consumer.

An invoice, bill or tab is a commercial document issued by a seller to a buyer, relating to a sale transaction and indicating the products, quantities, and agreed prices for products or services the seller had provided the buyer. Payment terms are usually stated on the invoice.

A credit note is a letter sent by the supplier to the customer notifying the customer that he or she has been credited a certain amount due to an error in the original invoice or other reasons. A credit note is also known as a credit memo, which is short for credit memorandum.